Mountain States Eventing Association
Affliate Organization of US Eventing Association / Area IX
MSEA Bylaws

BYLAWS of the Mountain States Eventing Association (MSEA)

Adopted February 1, 1976; Last amended October 18, 2014.

BYLAWS

ARTICLE I. Name
The Name of this Corporation shall be Mountain States Eventing Association (MSEA). The name, initials and logo shall be the sole and exclusive property of the Corporation herein after referred to as MSEA. No individual member or person shall use any of the above without the specific written authority of the Board of Directors.

ARTICLE II. Purposes
The purposes of MSEA are to:
A. Promote the sport of Eventing.
B. Educate and publish information concerning standards, meetings, activities, dates, or other items of common interest to the Chapters and their individual members.
C. Support the rules of the US Equestrian Federation and the policies of the United States Eventing Association. Encourage individual membership in the USEA.
D. Insure continuity of purpose and promote harmony and communication between Chapters.
E. Select representation of MSEA to the annual meetings of the USEA.
F. Work closely with the USEA Area IX Chair.

ARTICLE III. Government
These Bylaws shall govern the operation and activities of MSEA, subject to the laws of the United States, to the laws of the State of Colorado, and to the Articles of Incorporation, and in the same manner shall include and govern each Chapter of MSEA established in accordance with Article IV. The fiscal year of MSEA shall be from January 1 to December 31.

ARTICLE IV. Membership
A. MEMBER CHAPTERS
1. Chapters shall be self governing, but they must be consistent with these Bylaws and shall file their bylaws with the MSEA Secretary.
2. All Chapters shall have the same purposes as MSEA.
3. Chaptersí dues of $25 plus a per-membership fee of $8 must be mailed to the MSEA Treasurer by January 31. Additional memberships should be forwarded monthly.
4. Each Chapter shall mail an annual financial statement to the MSEA Treasurer by January 15.
5. Each chapter shall insure that the MSEA Webmaster has linked the chapter's web page, if any, to the MSEA webpage.
6. Each Chapter is required to submit a Chapter report at the semiannual MSEA meetings.

B. PROVISIONAL CHAPTERS
1. A group or club that wishes to form a Chapter of MSEA must file a written application along with $25 Chapter dues and $8 per-membership fees to the MSEA Treasurer.
2. Upon approval of the MSEA Board of Directors, a group or club that has all the qualifications for affiliation with MSEA shall be classified as a Provisional Chapter for one year. At the first semiannual meeting following the completion of the provisional year, the MSEA Board of Directors shall vote to confirm Member status, provided the Provisional Chapter has complied with all requirements set out in Article IV.A.

C. INDIVIDUAL MEMBERSHIP
1. Any member in good standing of a Member Chapter or Provisional Chapter shall be a member of MSEA if the $8.00 membership fee has been paid to MSEA by the Chapter. Each Chapter shall have at least two classes of membership:
a. SENIOR MEMBERS are defined as individuals 18 years or older on January 1 of the current calendar year. Senior Members are entitled to one vote each in their Chapters.
b. JUNIOR MEMBERS remain Juniors until the end of the calendar years in which they turn 18. Junior Members are entitled to one vote each in their Chapters.
2. Each Chapter shall determine the price of its memberships.

ARTICLE V. Board of Directors
A. GENERAL. The business of MSEA shall be managed by a Board of Directors, which shall exercise all of the power of the Association, except as otherwise provided by these Bylaws or the Articles of Incorporation.
B. ELECTION. The Board of Directors shall be composed of one President, one Vice President, and one Delegate from each Chapter. All Directors must be voting members in good standing with their Chapters.
C. POWERS AND DUTIES. In addition to the functions and duties customarily performed by a corporate board of directors, and other duties as these Bylaws may prescribe, the followingspecific functions are delegated to the Board:
1. Promulgate and enforce MSEA Rules and Policies.
2. Review the performance of each Provisional and Member Chapter to insure maintenance of standards in accordance with Article IV.A.&B.
3. Accept or expel Chapters that meet or fail to meet the standards.
4. Obligate MSEA to a maximum of $500 on any one transaction in the lawful conduct of MSEA business as provided in these Bylaws or the Articles of Incorporation.
5. Elect an Executive Committee in accordance with Article VI.
6. Remove from office any Officers or Committee Chairs who have failed to discharge their duties in a manner that is consistent with the best interests of MSEA.
7. Fill vacancies on the Executive Committee as they occur.

ARTICLE VI. Executive Committee
A. GENERAL. The Officers of MSEA shall be President, Vice President, Treasurer, and Secretary. No person shall hold more than one position on the Executive Committee at the same time. Only members of MSEA shall be eligible to hold office.
1. The term of Officers is two years, commencing on January 1 following their election, and ending December 31 two years later. Only the President shall be term limited, to three consecutive terms, or up to six years.
2. The President and Secretary shall be elected at the Fall Meeting in even years.
3. The Vice President and Treasurer shall be elected at the Fall Meeting in odd years.
4. Vacancies shall be filled by a majority vote of the Board of Directors. Each Officer so selected shall serve only to the end of the term of the Officer replaced.
5. All outgoing officers shall insure the orderly transfer of their duties, responsibilities, records, and documents to their successors.
B. PRESIDENT. The President shall:
1. Be the chief executive of MSEA in governing according to these Bylaws.
2. Preside at both the Winter and Fall Meetings every year.
3. Create and distribute an Agenda for each meeting with the meeting notice.
4. Receive any member-initiated amendment to the Bylaws and verify the required one third support of members. See Article IX.A.2.
5. Appoint Committee Chairs. See following Article VII.
6. Be an Ex-officio member of all Committees except the Nominating Committee.
7. Keep the lines of communication open with all Officers and the general membership.
C. VICE PRESIDENT. The Vice President shall:
1. Assist the President in performance of duties.
2. In the absence of the President, exercise all duties of the President.
3. Be the Parliamentarian.
4. Each fall, procure a suitable engraved prize for the recipient of the Distinguished Service Award and present the award at the end of the Banquet.
5. Attend both semiannual Meetings.
D. TREASURER. The Treasurer shall:
1. Collect all moneys due the Association.
2. Keep records of all Chapter dues and member fees.
3. Have custody and responsibility for the funds of the Association.
4. Keep accurate records of the general fund.
5. Submit a financial report of the general fund at each meeting.
6. Deposit all checks and pay all bills within 30 days of receipt.
7. Keep the books ready for review.
8. Maintain a Membership list.
a. Issue mailing label sets and/or e-mail addresses to:
(1) Newsletter Editor and Website Manager for mailings as needed.
(2) authorized buyers who have been approved by the Board.
b. Supply upon request annual membership lists to:
(1) President.
(2) Secretary.
(3) Awards Chairman with weekly updates of Memberships and Sanctioned shows.
c. At the Winter Meeting, supply each Chapter President with a list of the incoming MSEA Board and Officers.
9. Provide MSEA members with a membership roster by March 31 each year.
10. Attend both semiannual Meetings.
E. SECRETARY. The Secretary shall:
1. Take comprehensive notes at semiannual Meetings.
2. Send a draft of the Minutes to the other Officers for corrections and approval.
3. Send finalized copy to the other Officers and to the Website Manager and Newsletter Editor for publication.
4. Issue social correspondence such as invitations, thank you notes, etc.
5. Maintain a file of all Chapter Bylaws.

ARTICLE VII. Standing Committees
A. GENERAL. Committees may be created and dismissed by the President to serve any purpose. Committee members and Chairs must be MSEA members. Committee Chairs shall report regularly to the MSEA President, as well as give semiannual reports to the Directors. All outgoing Committee Chairs shall insure the orderly transfer of their duties, responsibilities, records and documents to their successors.
B. NEWSLETTER EDITOR. The Newsletter Editor shall:
1. Appoint committee members as needed to aid in the duties.
2. Publish Newsletters at such frequency as decided by the Board.
3. Be responsible for:
a. Seeking contributions and advertising.
b. Writing, printing, and mailing or sending material to the Webmaster.
4. The Newsletters should include:
a. Calendar of activities.
b. Notice of semiannual Meetings.
c. Minutes of Meetings.
d. Results of Year-end Awards.
5. Newsletters may also include:
a. News of members.
b. Educational articles.
c. Cartoons, pictures or other filler deemed appropriate.
C. WEBMASTER. The Webmaster shall:
1. Appoint committee members as needed to aid in the duties.
2. Maintain the MSEA Web site with:
a. Calendar of activities.
b. Notice of semiannual Meetings.
c. Minutes of Meetings.
d. Results of Year-end Awards and photos of all trophies.
e. News of members.
f. Other information deemed appropriate.
D. NOMINATING COMMITTEE CHAIR. The Nominating Committee Chair shall:
1. Appoint a member from each Chapter to serve on the Nominating Committee.
2. Lead the committee in finding candidates to serve on the Executive Committee.
3. Determine that each nominee for the Executive Committee is a member of MSEA and is willing to serve in the office.
4. Submit the list of nominees to the Newsletter Editor and Webmaster in ample time for it to be published with the call to Meeting.
E. AWARDS CHAIR. The Awards Chair shall:
1. Appoint committee members as needed to aid in the duties.
2. Receive and record Horse Registrations, and forward funds to the Treasurer.
3. Calculate points earned at MSEA sanctioned events by MSEA members on MSEA registered horses to determine winners of MSEA Year-end Awards.
4. Compile a list of champions and reserves at least.
5. Order ribbons and keepers for Year-end Awards for the Banquet.
6. Inform Newsletter Editor, Webmaster and winners prior to the Banquet.
7. Send accurate printout of winners to the Omnibus Editor prior to the deadline.
8. Keep accurate records of who has possession of perpetual trophies. See Article X.C.
9. Monitor condition and accuracy of engraving on all perpetual trophies.
10. Set up a trophy table and present trophies to winners at the Banquet.
11. Insure recipients of awards sign receipts for their trophies at the Banquet.
12. Keep records of all past and current champions.
F. OMNIBUS CHAIR. The Omnibus Chair shall:
1. Appoint committee members as needed to aid in the duties.
2. Find competitive prices for the design, layout, and printing of the Omnibus.
3. Solicit advertising from competitions, clinics, etc. for inclusion in the Omnibus.
4. Set deadlines for advertisers and organizers.
5. Obtain the Year-end Awards list from the Awards Chair.
6. Have the Omnibus printed and ready for distribution by March 31.
7. Arrange for Omnibus distribution.
G. FUND RAISING CHAIR. The Fund Raising Chair shall:
1. Appoint committee members as needed to aid in the duties.
2. Provide the Newsletter Editor and Webmaster with press releases so all members are aware of MSEA Fund Raising.
3. Notify each Chapter President, stable and organizer of the plans for Fund Raising.
4. Set up a Basket Auction at the Banquet with:
a. Enough tables to favorably display the Baskets.
b. A description of each Basketís contents.
c. A bidding sheet for each Basket.
5. Announce successful bidders at the Banquet.

ARTICLE VIII. Meetings
A. GENERAL
1. There shall be two meetings of the Board of Directors and Executive Committee each year, at such date, time and place as shall be determined by the Board and Committee. MSEA members shall be invited.
2. Notice of these semiannual meetings shall be delivered via email by the Webmaster to the membership at least four weeks prior to the designated date. Members not online shall receive cards from the Secretary.
3. A quorum shall consist of one (1) Director and one (1) Officer or their proxies present at the meeting.
4. Each member of the Board of Directors and Executive Committee has one vote on any issue, except that Officers have no vote on chapter performance or elections. See Article V.C.3.&5. The President has a vote only in case of a tie.
5. Any Director or Officer unable to attend a meeting may give his proxy to any member of his Chapter and MSEA, or to another Director or Officer. The proxy must be in writing, and delivered to the MSEA President before the meeting is called to order.
B. WINTER MEETING
1. Held each January or February, in conjunction with the Awards Banquet.
2. Confirm the calendar of events for the coming season.
3. Solicit volunteers to the Nominating Committee Chair for the Offices to be voted upon at the Fall Meeting. See Article VII.D.
4. Choose a Chapter to host the next Winter Meeting and Banquet.
5. Adjourn in time for the Banquet.
C. FALL MEETING
1. Held each September or October.
2. Assemble a tentative calendar for the next season.
3. Select a recipient for the Distinguished Service Award.
4. Conduct the election of Officers.
5. Choose a Chapter to host the next Fall Meeting.

ARTICLE IX. Amendments
A. INITIATION. Initiation of proposed amendments to the Bylaws shall be made as follows:
1. By the Directors and Officers on their own motion at either of the semiannual Meetings, after examination of the amendment as written.
2. By any member of MSEA, provided the proposed amendment is:
a. Submitted in writing to the MSEA President at least ten days prior to either of the semiannual Meetings.
b. Endorsed by at least one-third of the members.
c. Placed on the agenda of the next Meeting, and read and discussed by the Directors and Officers.
B. ADOPTION. Adoption of proposed amendments to the Bylaws shall be by a majority vote of the Directors and Officers. Failure to act on any proposed amendment shall cause failure of the initiation.

ARTICLE X. Year-end Awards
A. DISTINGUISHED SERVICE AWARD. The recipient shall be selected at the Fall Meeting by the Directors and Officers to honor a member who has not been so honored before, and who has contributed most to the sport of Eventing and to MSEA. See Article VI.C.4.
B. HORSE AND RIDER AWARDS. MSEA will offer horse and rider awards to members each calendar year.
1. Eligibility
a. The rider and the horseís owner must be members of MSEA. See Article IV.C.
(1) Membersí fees are determined by each Chapter, but $8 must be sent to MSEA for each. Juniors should see Article IV.C.1.b. for age limits.
(2) A bona fide lessee shall be considered the owner.
(3) All MSEA members must be in good standing with MSEA (i.e., chapter dues have been received by MSEA).
b. The Horse must be registered with MSEA.
(1) All Horse Registration fees must be mailed to the Awards Chair.
(2) If the horse is sold, the new owner must re-register the horse.
(3) Horse Registration fees are as follows:
(a) $15 per year
(b) $35 for lifetime for actively competing horse.
(c) Lifetime Registration remains in effect unless horse has been out of competition for four years. The owner of the horse must confirm horse registry with the Awards Chair at that time. Otherwise, the horse will be purged from the MSEA Horse Registry List.
2. Points Calculation
a. MSEA riding awards shall be determined by the penalty scores, not placings. The award scores are computed by the Awards Committee by averaging each contenderís lowest three penalty scores at the level(s). After ranking horses and/or riders with three or more scores, then those with two scores will be ranked under the first group, if necessary. Then those with one score will be ranked last.
b. To encourage riding in FEI and Three-Day Events, those scores will be adjusted before being averaged.
(1) FEI dressage penalties shall be divided by 1.5, reducing the total score.
(2) National 3D Event cross-country penalties shall be divided by 2, allowing for the extra penalties on Phases A, B and C.
c. To compensate for reduced penalties likely from unlicensed officials, final scores from schooling horse trials shall be doubled.
d. Scores must be earned at events sanctioned by MSEA.
(1) Any registered USEA event (FEI or 3D) or horse trial in Area IX is a sanctioned event. Scores for them shall be taken from the USEA website.
(2) Organizers of USEA events and schooling horse trials offering Intro tests must request MSEA sanctioning from the Awards Chair and must send their results to the Awards Chair within 15 days following the event, or scores will not be included in the year end calculations.
(3) USEA and schooling horse trial Intro tests must include all three phases of a normal horse trial, with all three gaits to be judged in dressage.
e. MSEA memberships must be received by MSEA, and Horse Registrations must be received by the Awards Chair before scores begin to count. However, if those payments are received by September 1, all scores will count retroactively.
C. TROPHIES
1. INTERMEDIATE HORSE OF THE YEAR, donated by Beebe Draw Equestrian Center, Judith Burk, La Salle, Colorado. This level includes Advanced Intermediate and CCI** scores. If no Intermediate level is offered in Area IX during the competition year, the Officers and Directors shall decide at the Fall meeting whether to include adjacent areas.
2. PRELIMINARY HORSE OF THE YEAR, donated by the Western Colorado Chapter of MSEA. This level includes Intermediate Preliminary and CCI* scores.
3. TRAINING HORSE OF THE YEAR, donated by Mile High Horse Ranch, Vanda Werner, Parker, CO. This level includes Preliminary Training.
4. NOVICE HORSE OF THE YEAR, donated by Yellow Bird Ranch, Bobby Wright, Big Horn, WY. Restricted to horse winners who have never won a registered event at a higher level prior to the current year.
5. BEGINNER NOVICE HORSE OF THE YEAR, donated by Hobo Farm, Kathleen Womack, Boulder, CO. Restricted to horse winners who have never won a registered event at a higher level prior to the current year.
6. ADULT AMATEUR HORSE/RIDER OF THE YEAR, donated by Horse and Hound Tack Store, Charles Grosbeck, Englewood, CO. Restricted to adult amateur horse/rider combinations at Training level and above.
7. NOVICE ADULT AMATEUR HORSE/RIDER OF THE YEAR, donated by Pendragon Stud Equestrian Center, Leslie Terry, Larkspur, CO. Restricted to adult amateur horse/rider combinations at Novice and Beginner Novice levels who have never won a registered event at a higher level prior to the current year.
8. INTRO AMATEUR HORSE/RIDER OF THE YEAR, donated by Pendragon Stud Equestrian Center, Leslie Terry, Larkspur, CO. Restricted to amateur horse/rider combinations at Intro level who have never won a registered event at a higher level prior to the current year.
9. LEADING RIDER OF THE YEAR, donated by Abbe Ranch, Susan and Dick Farmer, Larkspur, CO. Restricted to scores at Training Level and above.
10. JUNIOR RIDER OF THE YEAR, donated by the Central Colorado Chapter of MSEA. Restricted to scores at Training Level and above. See Article IV.C.1.b. for age limits.
11. MASTER RIDER OF THE YEAR, donated by Jan and Terry Spear, Lafayette, CO, and Nancy Loving, Boulder, CO. Restricted to riders 40 or more years old at Novice through Preliminary levels. Ribbons will be given at Novice, Training and Preliminary levels. The trophy will be given to the rider with the lowest average score across all three levels.
12. SENIOR NOVICE RIDER OF THE YEAR, donated by the Boulder Valley Chapter of MSEA. Restricted to rider winners who have never won a registered event at a higher level prior to the current year.
13. JUNIOR NOVICE RIDER OF THE YEAR, donated by Martha Love and Emily Sandler, Colorado Springs, CO. Restricted to rider winners who have never won a registered event at a higher level prior to the current year. See Article IV.C.1.b. for age limits.
14. SENIOR BEGINNER NOVICE RIDER OF THE YEAR, donated by Horse and Hound Tack Store, Charles Grosbeck, Englewood, CO, and the Boulder Valley EA Chapter of MSEA. Restricted to rider winners who have never won a registered event at a higher level prior to the current year.
15. JUNIOR BEGINNER NOVICE RIDER OF THE YEAR, donated by Dr. Robert Schutt, Crested Butte, CO. Restricted to rider winners who have never won a registered event at a higher level prior to the current year. See Article IV.C.1.b. for age limits.

Amended
October 24, 1998
January 3, 2003
January 10, 2004
February 26, 2005\\

Mountain Eventing Association
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